/~UG292003

NOTICE TO STATE AGENCIES:

~

STAT

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ILL1i~jjs

As

the Index

Department,

rather than JCAR,

is

now preparing the weekly Iiiin~~e~~tfor

publication,

and as your agency’s

disk,

rather than the Illinois

Administrative

Code

database,

is

being

used

in

that

production,

several

procedures

regarding

the

technical

clean-up

and

amendment ofyourrulemakings will be affected:

First, JCAR will no longer be able to rectify Code format and other technical problems with your

rulemakings prior to their first publication.

Please

be especially careful that the background text

that

comes from your database is

an accurate

depiction of the rule as currently

on

file

and

that

you

show all changes through strikes

and underlining as required by

statute.

We will no

longer

be

able to catch those problems for you prior to publication.

Any errors in the published version

will need to be

corrected later in

the rulemaking process, using either

the First Notice Changes

document or through the JCAR Agreement document (Second Notice Changes).

Second, JCAR will be creating the line-numbered First Notice version ofthe rulemaking text,

on

which your First Notice Changes

are drafted, from the version of your rulemaking published in

the Illinois

Register.

We will be

able to

differ from that

publication only in such things

as line

spacing, paragraph alignment, etc., which will be made consistent

with the IAC database.

If any

differences

occur

between

the

hardcopy

materials

you

filed

with

the

SOS

and

the

version

published

in

the Register,

our First

Notice version

will

reflect the Register.

Otherwise,

there

would be no

paper trail for the public to follow in tracking changes in the rulemaking throughout

its adoption process.

You will

be

receiving from JCAR

a clean First

Notice version ofthe rulemaking to use

in your

amendment drafting and

a mark-up that

shows things JCAR has noted,

during its preparation of

the First Notice version,

that

need

to

be

corrected.

These will include

correction of errors

that

were

created

in the preparation of the Register;

corrections that

need to

be

made in the agency-

generated

rulemaking

text/format

because

of

inconsistency

with

current

rule

text

on

file;

rulemaking

and

rule

format requirements,

etc.;

and

JCAR

suggested

changes

for

consistency

among agencies, clarity, understandability, etc.

As

usual,

JCAR

staff

will

be

talking

to

you

throughout

the

rulemaking

process

about

any

substantive

concerns we may have with the rulemaking and any

additional technical

corrections

we would suggest based on

later, more in depth review ofyour rulemaking.

If,

when

you

file

your rulemaking

with

the

SOS

for

adoption,

you

do

not

choose

to

file

the

hardcopy

and

electronic

file provided

to

you by

JCAR,

you

again

need

to

be

very

careful

that

your background

text

accurately

reflects

existing

rule

on

file

and

all

changes

are

shown

by

underlining

and

striking in your Register version.

Any errors in

these materials will have to be

rectified

through

Expedited

Correction

or

a

new

rulemaking.

If

you

are

unsure

about

the

background text

you

have

in your word

processing

system,

you

can

get

a

Word

copy

of the

JCAR database on which you can draft your rulemaking by

calling Terra Lamb at

5-2254.

If you have

any

questions about the attached mark-up or if JCAR staff can be of any

assistance,

please feel free to

contact us.

n2.030108

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Due

to

the

volume

of this

please

contact

the

Clerk’s

Office

312/814—3629

to view this

file.