1 ~

2003

NOTICE TO STATE AGEN

s~i’?op

ILUNOI

—

~~llUtion

ControJ

d

As

the

Index

Department,

rather than

ILAK,

is n~w

preparing ihë weekly Illinois

Register br

publication,

and

as your agency’s

disk,

rather than the

Illinois Administrative Code

database, is

being

used

in

that

production,

several

procedures

regarding

the

technical

clean-up

and

amendment ofyour rulemakings will be affected.

First, JCAR will no longer be able to rectify Code format and other technical problems with your

rulemakings prior to their first publication.

Please be especially careful that the background text

that comes from

your database

is

an

accurate depiction of the rule

as currently

on

file and that••

you show

all

changes through strikes

and underlining as required by

statute.

We will no

longer

be

able to catch those problems for you prior to publication.

Any errors in the published version

will need to

be

corrected later in the

rulemaking process, using

either the First Notice Changes

document or through the JCAR Agreement document (Second Notice Changes).

Second, JCAR will be creating the line-numbered First Notice version ofthe rulemaking text, on

which

your First Notice Changes

are drafted, from the version of your rulemaking published in

the Illinois

Register.

We will be able to

differ from

that publication

only in

such things

as line

spacing, paragraph alignment, etc., which

will be made consistent with the IAC database.

If any

differences

occur

between

the

hardcopy

materials

you

filed

with

the

SOS

and

the

version

published

in

the Register,

our First

Notice version

will reflect the Register.

Otherwise,

there

would

be no paper trail for the public

to follow in tracking changes in the rulemaking throughout

its

adoption process.

You will

be

receiving from JCAR

a clean

First Notice version ofthe rulemaking to

use in your

amendment drafting and a mark-up

that shows things JCAR has noted, during its preparation of

the

First Notice

version,

that

need to

be

corrected.

These will

include correction of errors that

were

created

in the preparation of the Register;

corrections

that need to

be made in the agency-

generated

rulemaking

text/format

because

of

inconsistency

with

current

rule

text

on

file;

rulemaking

and

rule

format

requirements,

etc.;

and

JCAR

suggested

changes

for consistency

among agencies, clarity, understandability, etc.

As

usual,

JCAR

staff

will

be

talking

to

you

throughout

the

rulemaking

process

about

any

substantive concerns we may have with the rulemaking and any

additional technical

corrections

we would suggest based on later,

more in

depth review of your rulemaking.

If,

when

you

file

your

rulemaking

with

the

SOS

for adoption,

you

do

not

choose

to

file

the

hardcopy

and

electronic

file provided

to

you

by

JCAR,

you

again need

to

be

very

careful

that

your

background

text

accurately

reflects

existing

rule

on

file

and

all

changes

are

shown

by

underlining

and

striking

in your Register version.

Any errors

in

these materials will have to

be

rectified

through

Expedited

Correction

or

a

new

rulemaking.

If you

are

unsure

about

the

background text

you

have in

your word

processing

system,

you

can

get

a

Word

copy

of the

JCAR database on which you

can draft your rulemaking by

calling Terra Lamb at

5-2254.

If you

have

any

questions about the attached mark-up or if JCAR staff can be of any assistance,

please feel free to

contact us.

rn:03 0108

---

Due

to

the

volume

of

this

please

contact

the

Clerk’s

Office

312/814—3629

to

view this