~KL6
MEMORANDUM OF
AGREEMENT
B
ETYVEEN
ILLINOIS
ENVIRONMENTAL
PROTECTION AGENCY
AND THE
ILLINOIS DEPARTMENT OF TRANSPORTATION
THIS,AGREEMENT
is entered into
this
29
day
of
Sept.,
by and between
the
Illinois
Environmental
Protection Agency (illinois EPA”) and the Illinois
Department of
Transportation (“IDOT”),also referred to
herein
as “the Parties,” forthe specific purposes
hereinafter set forth.
I.
BACKGROUND
Environmental investigative activities being
undertaken
on
lOOT’shighway
property
have
revealed and
may in
the future reveal certain
areas of environmental contamination
(“sites”)oc~ this property. These sites include those where substances regulated
by
Illinois
EPA were or may have been released into the environment
as a result of
activities
conducted over the history of the highway
property.
Because the highway property
is currently and will likely remain
a highway
property,
lOOT desires future site
remedy determinations take land use into
account
in order
to
facilitate the use
of risk-based remediation criteria.
The Parties
agree when institutional
controls (“IC’s”)
are
necessary to
assure the reliability of
land use assumptions,
it is
essential that
appropriate procedures
be put in
place
to
ensure such controls will
be
maintained for
as long
as
necessary to
keep the chosen remedy fully protective of
human health
and the ~nvironment.
In
response
to
negotiations
between
Illinois EPA and
lOOT,
lOOT has
developed
a
process, attached
hereto
as Appendix
A, to
maintain those
IC’sthe Parties
have chosen
or may hereafter agree should be
implemented
in
connection with
any site
on
lOOT’s
highway property. This Agreement is an
integral part of the process.
II.
DEFINITiON
As
used herein, the term
“institutional control” or “IC”means any
restriction or control
arising from
the need to
protect human health
and the environment
and
limits the use of
and/or
exposure to
environmentally contaminated
media (e.g.,
soils,
surface water,
groundwater)
at
any site on
DOT’shighway property.
The term
includes controls
on
access
and
encompasses
deed restrictions
and
other non-engineered
mechanisms for
ensuring
compliance with
necessary land
use
limitations.
III.
PURPOSE
The Parties
intend to
accomplish the following specific objectives through execution of
this Agreement:
a.
To
implement a
process
to ensure appropriate long term
maintenance of
those
IC’s thatmay
have already or may hereafter be
selected for
implementation
as part of remedy
selection
for any site on
DOT’shighway
property.
It
is intended such a
process will
in turn:
H
H
The planned conveyance of any
site with
IC’smay prompt
Illinois EPA to
re-evaluate the
continued
appropriateness
of any
previously agreed
upon
IC’sbased upon the level of
assurance
provided.
VI.
CHANGE
IN APPLICABLE
STANDARDS
Nothing
herejn
should be
construed to
preclude
lOOT from proposing at
any time or from
the Parties
otherwise agreeing
to effect the deletion
of any site from coverage under the
terms of this Agreement on
account of eithen
(i)
a post-remedy
implementation change
to
applicable
State
risk-based
cleanup standards,
or (ii)
a change
in
previously
documented
contaminant concentration
levels allowing for
unrestricted use.
No site will
be deleted without the written consent
of both
Parties.
VII.
FUTURE COMMUNCIATIONS
VVithin
ten: days
of execution of this Agreement,
each Party
shall notify the other Parties
as
to the name(s),
address(es),
telephone number(s),
electronic mail address(es)
and
facsimile number(s) of their respective representative(s) who should
receive all
correspondence and
communications on
behalf of the Party
pertaining to all matters
falling
under the terms of this Agreement.
A listing
of agency representatives will
be
attached
hereto
as Appendix
E
and will be
updated by the Parties
as
appropriate.
VIII. DISPUTES
All
Parties agree
to
use a good-faith effort to
resolve any and all
disputes, hereafter
arising with
regard to
the Department’ssubstantial good-faith
compliance with the terms
of this Agreement relating to
the sites addressed hereunder.
IX.
RESERVATION
OF RIGHTS
It
is agreed
and
understood that
Illinois
EPA reserves
all
rights and
authorities
it may
currently
have or hereafter acquire
by law
to require
DOT to
comply with those federal
or State
laws and
regulations applicable to the investigation,
cleanup
and long
term
maintenance of those sites to
be covered
by this Agreement.
It
is also
understood that
lOOT reserves
those rights and authorities granted
to
it by federal or State law
regulation,
or executive order.
lOOT further reserves the right to put highway property to
those uses
deemed necessary in
its
discretion for mission
accomplishment.
X.
AMENDMENT
Any amendments
to this Agreement
must be in writing and will
be executed
by the
undersigned signatories
or their duly
authorized designees or successors
and must
be
attached
to this
original Agreement.
Xl.
TERMINATiON
This Agreement will terminate
at such time
as the undersigned representatives
of the
Parties or their
successors,
mutually concur the aforesaid
objectives of the
Parties
have
been fulfilled
and the need for such
an Agreement no longer exists.
Alternatively,
any
Party may unilaterally withdraw from
this Agreement
upon sixty (60)
days written
notice
to the other Parties
but
only
after reasonable efforts have first been made by
all
Parties
APP EN DIX A
lOOT may need
to
obtain
a
No
Further Remediation letter (“NFR letter”) at non-fixed
facilities.
In most
cases, these facilities are pump
stations within our
highway system
that
contain underground storage
tanks (USTs) that are removed because they
are
no
longer being ~used.Occasionally,
NFR letters are
obtained under the Site Remediation
Program
for orphan
USTs that are
removed from
our right-of-way (ROVV)
during
construction.
In either case, lOOT will remediate the contaminants of concern until they
meet the requirement of 35 Illinois
Administrative Code 742
(TACO).
The following is
the procedure to
be
utilized by
lOOT to
match NFR letters to
property that do not have a
legal
description,
real
estate tax index,
or parcel index number.
Once lOOT receives an
NFR letter from
IEPA on
a property
that does not have a legal
description,
real
estate tax index,
or parcel index number,
copies of the NFR letter will be
sent to
the district’sEnvironmental Coordinator,
district’sLand Acquisition
Engineer,
Central Office’sLand Acquisition
Engineer,
Chief Counsel’sOffice, Bureau
of
Operations, Bureau of Local
Roads and
Streets,
and
Illinois
State
Geological Survey
(ISGS).
ISOS
is recording
the location of
all
lOOT environmental concerns (Preliminary
Environmental Site Assessment (PESA),
Preliminary Site
Investigation
(PSI), highway
authority agreements,
and
access permits)
using Street Atlas software.
ISGS provides
the Central Office
and the districts with the database
and
it is updated on
a regular
basis.
The location
of the NFR letter will
be recorded
on this database
and the database
will
be provided
to the appropriate lOOT personnel.
Prior to disposing of excess property,
lOOT’s CentralBureau of Land Acquisition
and
district’sBureau of Land Acquisition will review ISGS’sdatabase to determine if the
excess property
has any environmental
concerns.
If an NFR letter is discovered
on an
excess
parcel in
that
process,
it will
be recorded with the quick
claim deed.
Notification
of the recording will be sent to
EPA.
Prior to
a jurisdictional
transfer of property,
lOOT’sCentral Bureau
of Local Roads and
Streets,
Central Bureau
of Land acquisition,
district’sBureau of Local
Roads
and
Streets,
and
district’sBureau
of Land Acquisition will review ISGS’sdatabase to
determine
if the excess
property
has any
environmental
concerns.
If an
NFR letter is
discovered
on an
excess
parcel in that process,
it will
be noted.
The jurisdictional
transfer document will
provide that the transfer
is subject
to
the NFR letter,
and it will
be
appended
to
those documents and
properly
recorded,
if a conveyance
of title is involved
in
the chain of title to
the property when the deed is recorded.
Notification
of the transfer
will ~e sent to
EPA.
Prior to
issuing a
utility
permit, lOOT’s Bureauof Operations and
district’sBureau
of
Operations will review ISGS’sdatabase to
determine
if the property has any
environmental concerns.
If an
NFR letter is discovered
on the property,
then the
utility
affecting
any condition of the
NER
letter will
be
required to
restore the property
to
meet
those conditions.
IEPA will
be notified
if the
property cannot
be restored to
meet the
conditions
in the NFR letter.
Prior to
maintenance excavation
on the property, lOOT’sCentral Bureau
of Operations
and district’sBureau of Operations will
review ISGS’sdatabase to
determine if the
property
has
any environmental
concerns.
If an
NFR letter
is discovered on the
3
APPENDIX A
lOOT may need
to
obtain
a No
Further Remediation letter (“NFR letter”) at
non-fixed
facilities.
In most cases, these facilities are pump’stations within our highway system
that
contai~~
underground storage tanks
(USTs) that are removed
because they are
no
longer being
used.
Occasionally,
NFR letters
are
obtained under the Site
Remediation
Program for orphan
USTs that are removed from our right-of-way (ROW) during
construction.
In either case, lOOT will remediate the contaminants of concem
until they
meet the requirement
of 35 Illinois Administrative Code 742 (TACO).
The
following is
the procedure to
be
utilized by
lOOT to match
NFR letters to
property that do not
have a
legal description,
real
estate tax index, or parcel index number.
Once lOOT receives
an
NFR letter from
IEPA on
a property that does
not have a legal
description,
real
estate tax index,
or parcel
index number,
copies of the NFR letterwill
be
sent to the district’sEnvironmental Coordinator,
district’sLand Acquisition
Engineer,
Central Office’sLand Acquisition Engineer, Chief Counsel’sOffice, Bureau
of
Operations,
Bureau of Local
Roads and Streets, and
Illinois
State Geological Survey
(ISGS).
ISGS
is recording the
location
of all lOOT environmental concems (Preliminary
Environmental Site Assessment (PESA),
Preliminary Site Investigation
(PSi),
highway
authority agreements,
and
access permits) using Street Atlas software.
ISGS provides
the Central Office
and
the districts with the database and it is updated
on
a regular
basis.
The location of the NFR letter will be
recorded
on this database and
the database
will
be provided to the appropriate lOOT personnel.
Prior to disposing of excess property, loors
Central Bureau
of Land Acquisition
and
district’sBureau of
Land Acquisition will review ISGS’sdatabase to
determine if the
excess
property has any environmental
concems.
If an NFR letter is discovered on an
excess
parcel
in that process,
it will
be recorded with the quick claim deed.
Notification
of the recording will
be sent
to [EPA.
Prior to
a jurisdictional
transfer of property,
lOOTs Central Bureau of Local
Roads and
Streets, Central Bureau of Land acqui~ition, district’sBureau
of Local Roads
and
Streets, and
district’sBureau of Land Acquisition will review ISGS’sdatabase to
determine if the excess property has any environmental
concems.
If an NFR letter is
discovered on
an excess
parcel
in that process,
it will
be
noted.
The jurisdictional
transfer document will provide that the transfer is subject
to the NFR letter,
and it will
be
appended to
those documents and properly recorded,
if a conveyance of title is involved,
in the chain of title to
the property when the deed is recorded. Notification of the transfer
will ~esent to IEPA.
Prior to
issuing a utility
permit,
lOOT’s Bureau of Operations and
district’sBureau of
Operations
will review ISGS’sdatabase to determine if the property has
any
environmental concerns.
If an NFR letter is discovered on the property, then the utility
affecting any condition
of the NFR letter will be required to
restore the property to
meet
those donditions.
IEPA will
be notified if the property cannot be
restored to
meet the
conditions in the NFR letter.
Prior to
maintenance excavation
on the property,
lOOT’s Central Bureauof Operations
and district’sBureau of Operations will review ISGS’sdatabase to determine if the
property
has
any
environmental concems.
If an
NFR letter is discovered
on the
a
APPENDIX
B
INSTITUTIONAL CONTROL
SITE LISTING
Date last updated: March 30,
2000
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