C371.

TITLE 35: ENVIRONMENTAL PROTECTION

SUBTITLE C: WATER POLLUTION

CHAPTER II: ENVIRONMENTAL PROTECTION AGENCY

PART 371

REQUIREMENTS FOR PLANS OF OPERATION

AND OPERATION AND MAINTENANCE MANUALS

SUBPART A: INTRODUCTION

Section

371.101 Statutory Authority

371.102 Purpose

371.103 Definitions

SUBPART B: INTRODUCTION TO PLANS OF OPERATION

Section

371.120 Introduction

SUBPART C: GENERAL REQUIREMENTS FOR PREPARING

PLANS OF OPERATION

Section

371.140 General Requirements for Preparing Plans of Operation

SUBPART D: ELEMENTS OF PLANS OF OPERATION

Section

371.160 Introduction

371.161 Chronological Summary of Required Actions

371.162 Staffing and Training

371.163 Records, Reports, and Laboratory Control

371.164 Process Control and Start-up Procedures

371.165 Safety

371.166 Emergency Operating and Response Plan

371.167 Maintenance Management

371.168 Operation and Maintenance Manual

371.169 Operations Budget and Revenue Program

371.170 Other Actions

SUBPART E: SUBMISSION OF PLANS OF OPERATION

Section

371.180 Submission of Plans of Operation

SUBPART F: INTRODUCTION TO OPERATION AND MAINTENANCE

MANUALS

Section

371.200 Introduction

SUBPART G: REQUIREMENTS FOR PREPARING

OPERATION AND MAINTENANCE MANUALS

FOR MUNICIPAL WASTEWATER TREATMENT FACILITIES

Section

371.220 General Requirements for Preparing Operation and Maintenance

Manuals for Municipal Wastewater Treatment Facilities

371.221 Chapter I - Introduction

371.222 Chapter II - Permits and Standards

371.223 Chapter III - Description, Operation and Control of Wastewater

Treatment Facilities

371.224 Chapter IV - Description, Operation and Control of Sludge

Handling Facilities

371.225 Chapter V - Personnel

371.226 Chapter VI - Laboratory

371.227 Chapter VII - Records

371.228 Chapter VIII - Maintenance

371.229 Chapter IX - Emergency Operating and Response Program

371.230 Chapter X - Safety

371.231 Chapter XI - Utilities

371.232 Chapter XII - Electrical System

371.233 Appendices

SUBPART H: OTHER ITEMS AVAILABLE AT

MUNICIPAL WASTEWATER TREATMENT FACILITIES

Section

371.240 Other Items Available At Municipal Wastewater Treatment

Facilities

SUBPART I: REQUIREMENTS FOR PREPARING

OPERATION AND MAINTENANCE MANUALS

FOR MUNICIPAL WASTEWATER PUMPING

STATIONS AND COLLECTION SYSTEMS

Section

371.260 General Requirements for Preparing Operation and Maintenance

Manuals for Municipal Wastewater Pumping Stations and Collection

Systems

371.261 Chapter I - Introduction

371.262 Chapter II - Permits

371.263 Chapter III - Description, Operation and Control of Pumping

Stations and Collection Systems

371.264 Chapter IV - Personnel

371.265 Chapter V - Records

371.266 Chapter VI - Maintenance

371.267 Chapter VII - Emergency Operating and Response Program

371.268 Chapter VIII - Safety

371.269 Chapter IX - Utilities

371.270 Chapter X - Electrical System

371.271 Appendices

SUBPART J: OTHER ITEMS AVAILABLE AT

MUNICIPAL WASTEWATER PUMPING STATIONS

AND COLLECTION SYSTEMS

Section

371.280 Other Items Available at Municipal Wastewater Pumping Stations

and Collection Systems

SUBPART K: SUBMISSION OF OPERATION AND MAINTENANCE

MANUALS

Section

371.300 Submission of Operation and Maintenance Manuals

APPENDIX A

Old Section Numbers Referenced

AUTHORITY: Implementing Sections 4(1), 4(m) and 12(b) and authorized by

Section 4(1) and (m) of the Environmental Protection Act (Ill. Rev. Stat.

1981, ch. 111 1/2, pars. 1004(1), 1004(m), 1012(b), and 1004(1) and (m)).

SOURCE: Adopted at 5 Ill, Reg. 7843, effective October 1, 1981; codified

at 7 Ill. Reg. 6920.

SUBPART A: INTRODUCTION

These rules are adopted by the Illinois Environmental Protection Agency

(Agency) pursuant to Section 4(1) and (m) of the Environmental Protection

Act (Illinois Revised Statutes 1981, Chapter 111 1/2, par. 1004), (Act) and

implement 40 CFR 35.935-12.

The Agency administers federal and state grant programs for the

construction of wastewater treatment works for which Plans of Operation

(PO) and Operation and Maintenance (O&M) Manuals must be prepared under the

grant agreement. These rules state the requirements for preparing these

documents and submitting them to the Agency. These rules are subject to

interpretation by the Agency in accordance with the Delegation Agreement

between the Agency and the United States Environmental Protection Agency

and applicable federal guidance documents.

Terms used in these rules are defined as in the Clean Water Act, (33 U.S.C.

1251 et seq.), the Environmental Protection Act, and applicable regulations

adopted pursuant to each statute.

SUBPART B: INTRODUCTION TO PLANS OF OPERATION

a) A PO identifies specific actions, related start and completion

dates, and other supportive information necessary to assure that

the wastewater treatment facility and all associated personnel are

properly prepared for start-up and continued operation. Actions

identified will fulfill technical and administrative requirements

for efficient and reliable performance.

b) A PO is required for all federal grant projects which started

construction after November 29, 1976. A PO is required for all

state grant projects which started construction after August 18,

1978.

c) Plans of Operation shall be submitted as follows:

1) One copy of the preliminary PO must be submitted with the

plans and specifications for the project during Step 2 of the

construction grants process.

2) Two copies of the final PO must be submitted with the draft

O&M Manual for the project before 50% of the grant payment of

a Step 3 grant can be made. One copy of the approved final

PO will be retained by the Agency.

3) All POs must be submitted for review to:

Illinois Environmental Protection Agency

Division of Water Pollution Control

Grant Administration Section

2200 Churchill Road

Springfield, Illinois 62706

d) In preparing the PO, grantees are encouraged to use their own

operations staff, with input as necessary from consulting

engineers and other appropriate sources. The PO is as important

to facility operation as construction scheduling is for

construction. Grantees will be expected to keep the PO current.

SUBPART C: GENERAL REQUIREMENTS FOR PREPARING PLANS OF

OPERATION

a) Since the PO is prepared as a part of a grant contract approved by

the Agency, the schedules provided as a part of the PO are legally

enforceable. These schedules in the PO must conform to the

schedules provided in the grantee's NPDES permit, the grantee's

grant offer, and any applicable orders, whether the result of an

enforcement action or variance petition, issued by the Pollution

Control Board. For the preliminary PO, tentative dates may be

used in implementation schedules and may be expressed as "percent

completion of construction" or "days before operational start-up."

Specific dates must be used for implementation schedules included

in the final PO.

b) Municipal wastewater treatment projects vary considerably in size

and complexity and the degree of detail in the PO must reflect

this variation. The information included in the PO must be

tailored to the specific needs of each individual project.

SUBPART D: ELEMENTS OF PLANS OF OPERATION

a) The introduction shall state the purpose and use of the PO.

b) The introduction must briefly describe the scope of the

construction grant project and the wastewater treatment facilities

being constructed, modified or expanded.

The PO must contain a summary of all actions which are necessary to assure

efficient and reliable start-up and continued operation of the wastewater

treatment facilities. The summary must list the actions in chronological

order and reference the portions of the PO where each action is discussed

in detail. Related implementation dates must be included for each action

listed. All applicable actions from the following list, along with any

necessary additional actions, must he listed in the chronological summary

and discussed in subsequent sections of the PO.

START END

PLAN OF OPERATION

<PDATE>> <PDATE>> <PREFERENCE

SECTION>>

Prepare and submit the Start-Up

Services proposal to the Agency.

Construct the treatment facilities.

Submit the draft O&M Manual to the

Agency.

Submit the final PO to the Agency.

Publish the new sewer use ordinance

to accommodate industrial

discharges.

Publish the industrial pretreatment

ordinance.

Employ Chief Operator

(Superintendent).

Review user charge and industrial

cost recovery systems.

Employ Senior Operator.

START END

PLAN OF OPERATION

<PDATE>> <PDATE>> <PREFERENCE

SECTION>>

Employ Chief Chemist.

Review budget considerations for

initial operation.

Begin influent sampling program.

Begin development of a detailed

emergency procedures plan.

Begin development of detailed

guidance on the employee safety

training program.

Identify all of the unusual waste

discharges.

Finalize the system and procedures

for notification of unusual

industrial waste discharges.

Identify actions and assignments to

be accomplished by other city

departments. Coordinate the action

plan.

Identify and begin acquiring

equipment and materials to

implement the emergency operation

plan.

Finalize cooperative assistance

agreements with other agencies.

Assemble manufacturers' manuals and

other equipment literature.

Begin development of the action

plan for process control and "fine

tuning."

Employ shift operators.

Employ maintenance crew.

Conduct training on equipment

maintenance.

Begin acquiring inventory of tools

and spare parts.

START END

PLAN OF OPERATION

<PDATE>> <PDATE>> <PREFERENCE

SECTION>>

Begin acquiring lubricants for new

equipment.

Review and update the operating

budget and revenue program.

Begin acquiring laboratory supply

inventory including test reagents.

Begin employee training in

emergency procedures.

Finalize O&M Manual.

Start review of laboratory

analytical and reporting

requirements with operators and

laboratory staff.

Conduct training in heavy metals

sample collection and analysis with

laboratory staff.

Start safety training program.

Review and approval of final O&M

Manual by Chief Operator.

Acquire a stock of laboratory

records, calculation sheets, and

reporting sheets.

Start review of process control and

detailed start-up procedures with

facility staff.

Begin training of facility staff on

maintenance management system

usage.

Submit final O&M Manual to the

Agency.

Begin pre-start-up maintenance

schedule.

Conduct "wet" and "dry" testing of

all equipment.

Move into new laboratory.

START END

PLAN OF OPERATION

<PDATE>> <PDATE>> <PREFERENCE

SECTION>>

Inventory new equipment and

supplies furnished by the

contractor.

Test new laboratory apparatus.

File treatment facility design,

construction and operations

records, manufacturers' manuals,

and as-built drawings.

Conduct operational start-up of

facility.

Start periodic safety reviews with

facility staff.

Conduct the first annual plant

safety review and modify the safety

program, if necessary.

Initiate annual emergency

procedures update and employee

training program.

Complete first annual facility

operation and maintenance report.

Update the O&M Manual based on

first year of operating experience.

This element of the PO must assure that supervisory, operational,

maintenance, laboratory and administrative personnel are hired and trained

in a timely manner. Reference must be made to the chapter on personnel in

the O&M Manual.

a) List all of the positions and respective job titles of staff

necessary to assure proper operation and maintenance of the

facility. This list must correspond with the staffing

requirements stated in the chapter on personnel in the O&M Manual.

b) List the names of all personnel currently employed and the job

position each is to fill.

c) State sources of personnel which will be used to fill the

remaining vacancies such as outside hiring, internal transfers,

etc.

d) Provide a timetable for hiring personnel to fill the remaining

vacancies. The Chief Operator should be hired by the time 50% of

the facility construction has been completed.

e) Explain the problems in filling the position if the Chief Operator

is not hired by the time 50% of the facility construction has

been completed. The grantee must also include a plan for

overcoming these problems and a revised timetable for hiring a

qualified person for Chief Operator.

f) Discuss special operator training that may be necessary for new

equipment or laboratory procedures. Personnel responsible for

training the facility staff must be identified by name and title.

This element of the PO must identify specific actions and related

implementation schedules for establishing an adequate laboratory, record

keeping, and reporting system which meets NPDES requirements, process

control and maintenance needs for the facility. Personnel responsible for

completing each of the actions listed must he identified by name and title.

Reference must be made to the chapter of the O&M Manual where examples of

daily log sheets, Discharge Monitoring Report forms, annual reports, etc.,

are located.

START END RESPONSIBLE

a) Determine the operations,

laboratory, NPDES reporting

and record keeping

requirements for this

facility.

b) Review the laboratory

analytical and reporting

requirements with the

operators and laboratory

staff.

c) Inventory the laboratory

supplies and equipment.

d) Acquire laboratory records,

calculation sheets, and

report forms.

e) Conduct training in heavy

metals sample collection and

analysis with the laboratory

staff.

f) Have on file the treatment

facility design,

construction and operations

records, manufacturers'

manuals, and as-built

drawings.

START END RESPONSIBLE

g) Move into the laboratory.

h) Test new equipment to assure

that it complies with the

specifications and to

demonstrate that the

equipment is in working

order.

i) Complete first annual

facility operation and

maintenance report.

This element of the PO must identify actions and related implementation

schedules necessary for facility start-up and process control. Personnel

responsible for the completion of each action must be identified by name

and title. Reference must be made to the chapters of the O&M Manual where

the facility start-up and process control procedures are discussed.

START END RESPONSIBLE

a) Prepare and submit a

Start-up Services proposal

to obtain funding for grant

eligible portions of the

training program.

b) Provide the beginning and

completion dates for the

Start-up Services and state

the total time (person-days)

to be spent on the services.

c) Outline a schedule for "wet"

and "dry" testing and

calibration of equipment.

Identify specific units,

processes, and equipment to

be tested and calibrated.

d) Begin the sampling program

to define the facility

influent characteristics.

e) Identify all unusual waste

discharges.

START END RESPONSIBLE

f) Develop an action plan for

process control and "fine

tuning."

g) Review process control and

detailed start-up procedures

with laboratory and

operating staff.

h) Finalize the system and

procedures for notification

of unusual industrial waste

discharges.

i) Test to determine capacity,

motor running amps,

temperature and vibration.

j) Conduct equipment start-up

and process control drills.

This element of the PO must identify necessary actions and include a

schedule for implementing an employee safety program. Personnel

responsible for the completion of each action must be identified by name

and title. Reference must be made to the chapter on safety in the O&M

Manual.

START END RESPONSIBLE

a) Develop detailed guidance on

an employee safety training

program.

b) Begin the safety training

program for all facility

staff prior to start-up.

c) Conduct a facility safety

tour with all staff to

determine specific facility

safety hazards.

d) Start periodic safety

reviews with all staff.

START END RESPONSIBLE

e) Conduct first annual

facility safety review and

modify the safety program,

if necessary.

This element of the PO must identify necessary actions and include a

schedule for implementing an emergency operating and response plan.

Personnel responsible for the completion of each action must be identified

by name and title. Reference must be made to the chapter which outlines

the emergency operating and response plan in the 0&M Manual.

START END RESPONSIBLE

a) Develop details of the

emergency procedures plan

including personnel

assignments.

b) Finalize cooperative

assistance agreements with

other agencies.

c) Identify and acquire the

equipment and materials

needed to implement the

emergency operating and

response plan.

d) Begin pre-start-up employee

training on the emergency

operating and response plan.

e) Initiate the annual

procedures update and the

employee training program.

This element of PO must identify necessary actions and related

implementation schedules for establishing an adequate maintenance

management system. Personnel responsible for the completion of each

action must be identified by name and title. Reference must be made to

the chapter on maintenance in the O&M Manual.

START END RESPONSIBLE

START END RESPONSIBLE

a) Complete the inventories for

spare parts and necessary

tools.

b) Assemble the manufacturers'

manuals and any other

equipment literature.

c) Train the maintenance staff

on equipment maintenance.

d) Acquire lubricants for

equipment.

e) Begin the pre-start-up

maintenance schedule.

f) Review the maintenance

management program with the

maintenance staff.

This element of the PO identifies necessary actions and related

implementation schedules for the preparation and submission of the facility

O&M Manual. Personnel responsible for completing each action must be

identified by name and title. The submission date of the final O&M Manual

must allow sufficient lead time for the manual to be reviewed 30 days prior

to facility start-up.

START END RESPONSIBLE

a) Prepare the draft of the O&M

Manual.

b) Submit the draft O&M Manual

to the Agency for review and

approval.

c) Order and compile the O&M

library references.

d) Obtain the Chief Operator's

comments and input for

inclusion in the final O&M

manual.

e) Submit the completed O&M

library to the treatment

facility.

START END RESPONSIBLE

f) Finalize the O&M Manual.

g) Submit final O&M Manual for.

review to the Chief

Operator.

h) Submit final O&M Manual and

the Chief Operator's review

checklist to the Agency for

review.

i) Update the O&M Manual and,

if necessary, add materials

to the O&M library based on

the first year of operating

experience.

This element of the PO must identify necessary actions and related

implementation schedules for establishing an adequate operations budget and

revenue program. Personnel responsible for completing each action must be

identified by name and title.

START END RESPONSIBLE

a) Develop an operations budget

and an adequate revenue

program that provides for

costs of salaries and wages,

utilities, chemicals,

supplies, staff training,

and other costs of operation

and maintenance.

b) Review and update the

operations budget and

revenue program.

The PO must identify any other actions and related implementation schedules

which are necessary to assure the timely and efficient start-up and

continued operation of the facility. Personnel responsible for completing

each action must be identified by name and title. Other actions may

include, but are not limited to, the following:

START END RESPONSIBLE

START END RESPONSIBLE

a) Publish the new sewer use

ordinance to accommodate the

industrial discharges.

b) Publish the industrial

pretreatment ordinance.

c) Hire an industrial

inspector.

d) Identify the industrial

users.

e) Characterize discharges as

to flow, BOD, and suspended

solids.

f) Monitor certain industrial

wastes for toxic discharges.

g) Notify the industries of

pretreatment requirements.

SUBPART E: SUBMISSION OF PLANS OF OPERATION

a) The preliminary PO must substantially address the requirements of

35 Ill. Adm. Code 371: Subparts C and D. References to chapters

of the O&M Manual, as required in 35 Ill. Adm. Code 371.162

through 371.167, are not required in the preliminary PO.

1) Actions which are necessary to ensure compliance with 35 Ill.

Adm. Code 371: Subpart D must be clearly outlined with no

significant omissions.

2) Implementation schedules must reflect what can realistically

be accomplished by the grantee, considering available

resources and the facility's history.

b) The final PO must show that substantial progress has been made to

implement the preliminary PO and that the grantee can be expected

to accomplish the remaining tasks on schedule. The final PO must

include:

1) Updated information on "Staffing and Training" including all

personnel hired since the submission of the preliminary PO.

2) Updated timetables for the hiring of personnel to fill

vacancies.

3) Updated implementation schedules with finalized dates that

reflect actions completed and actions yet to be taken to

fulfill the requirements of 35 Ill. Adm. Code 371: Subpart

SUBPART F: INTRODUCTION TO OPERATION AND MAINTENANCE

MANUALS

a) An O&M Manual provides long term, facility-specific guidance for

all persons responsible for facility operation and maintenance.

b) An O&M Manual is required for all Step 3 state and federal

construction grant projects.

c) O&M Manuals shall be submitted as follows:

1) One draft copy of the O&M Manual must be submitted to the

Agency and approved before 50% of the grant payment of a Step

3 grant can be made.

2) Two final copies of the O&M Manual must be submitted to the

Agency and approved before 90% of the grant payment of a Step

3 grant can be made.

3) All O&M Manuals must be sent for review to:

Illinois Environmental Protection Agency

Division of Water Pollution Control

Grant Administration Section

2200 Churchill Road

Springfield, Illinois 62706

SUBPART G: REQUIREMENTS FOR PREPARING OPERATION AND

MAINTENANCE

MANUALS FOR MUNICIPAL WASTEWATER TREATMENT FACILITIES

<BSection 371.220 General Requirements for Preparing Operation and

Maintenance Manuals for Municipal Wastewater Treatment Facilities>>

a) A minimum of four copies of the O&M Manual must be prepared for

each Step 3 construction grant project. The following format

shall be used.

1) The text of the O&M Manual must be placed in a bound volume.

A notebook binder with a minimum of three rings is preferred.

2) Individual chapters must be clearly identified by a tab

system. Chapters which discuss units or processes

individually must use a tab to locate the discussion for each

unit or process.

3) All drawings, diagrams, figures, worksheets, tables,

illustrations, schematics, etc., must be legible, easily

understandable, and must not exceed 11 inches by 17 inches in

size.

b) O&M Manuals prepared for municipal wastewater treatment facilities

must address each of the following items within 35 Ill. Adm. Code

371.221 through 371.233 which are applicable to the facility.

a) Discuss how to use and update the O&M Manual and the O&M library.

b) List and discuss operator responsibilities and the importance of

items such as:

1) Knowing proper operational procedures;

2) Keeping accurate records;

3) Managing operating funds properly;

4) Keeping supervisors informed;

5) Keeping informed of current operation and maintenance

practices;

6) Other areas of operational importance.

c) List and discuss managerial responsibilities and the importance of

items such as:

1) Maintaining efficient plant operation and maintenance;

2) Maintaining adequate records;

3) Establishing staff requirements, preparing job descriptions

and assigning personnel;

4) Providing good working conditions;

5) Implementing an ongoing operator training program;

6) Providing incentives for employees:

7) Maintaining good public relations;

8) Preparing budgets and reports;

9) Planning for future facility needs;

10) Developing standard operating procedures;

11) Other areas of managerial or supervisory importance.

d) Briefly describe the facility and the individual units.

a) Discuss in detail the NPDES permit and requirements and

regulations to include the following:

1) State the NPDES permit number, date of issuance, and

expiration date. Outline procedures for NPDES permit

renewal.

2) Discuss effluent requirements and parameter limitations.

3) Discuss possible penalties for permit violations.

4) Discuss the importance of the conditions of the NPDES permit.

5) Include a copy of the Discharge Monitoring Report with the

permit conditions completed on the form. Include the

instructions for completing Discharge Monitoring Reports.

6) Summarize all reporting requirements contained in the NPDES

permit such as:

A) Notices of non-compliance

B) Discharge Monitoring Reports

C) Semi-annual analyses for heavy metals

D) Progress reports

E) Alternate power source report

F) Industrial user reports

G) Industrial pretreatment reports

H) Industrial pretreatment requirement report

I) Federal or state pretreatment requirements

J) Industrial waste ordinance

K) Deep well injection

L) Any other special reports which may be required

b) Include legible copies of the current NPDES, construction, and

operating permits in the appendices of the O&M Manual.

c) Include the telephone number for the Agency regional office.

d) Include the telephone number for the Agency Compliance Assurance

Section: (217)782-9720.

e) Include the telephone number for the reporting of spills of oil

and other hazardous materials to the Agency Emergency Action

Center: (217)782-3637.

<BSection 371.223 Chapter III - Description, Operation and Control of

Wastewater Treatment Facilities>>

a) Include a facility layout illustration that clearly shows the

following:

1) Location of all buildings and other structures;

2) Location of all equipment, units, and processes;

3) Location of all major bypasses and alternate flow paths.

b) Discuss the basis of design and the design criteria for this

treatment facility. Discuss the anticipated raw wastewater

characteristics with respect to:

1) Composition

2) Loadings

3) Industrial contributors

4) Flow variations

c) Trace the wastewater flow through the treatment facility and

describe the operation of each unit in detail. The following

information must be provided for each unit:

1) Purpose

2) Equipment

A) Manufacturer

B) Model number

C) Number of units

D) Description of equipment

3) Unit illustration - individual unit drawings, diagrams, etc.,

which clearly illustrate the following:

A) Piping layout

B) Numbered valves, stop gates, slide gates, etc.

C) Unit bypasses and alternate flow paths

4) Relationship to other units

5) Operation

A) Initial start-up

B) Normal operation

C) Alternate modes of operation

D) Bypassing, shut-down, and drainage

E) Emergency operation

6) Controls

A) Flow controls

B) Electrical controls

C) Laboratory and other process control techniques

7) Operational problems

A) Unit problems

B) Mechanical problems

C) Troubleshooting guide

8) Routine maintenance considerations

A) Schedule the inspection, cleaning, lubrication,

adjustment, calibration, painting, and any other routine

maintenance activities recommended by the equipment

manufacturer. Maintenance tasks must be scheduled on a

daily, weekly, monthly, quarterly, semi-annual, and

annual basis. If appropriate, use "hours of operation"

to schedule preventive maintenance for equipment.

B) List the materials, including paints and lubricants,

needed to maintain each unit.

d) Include a valve index with the following information.

1) Number all valves, stop gates, slide gates, etc., as shown in

the unit illustrations required in subparagraph (c)(3) above.

2) Identify the size and type of all valves, stop gates, slide

gates, etc.

3) Indicate the normal operation setting, i.e. open, closed,

etc., for each structure listed.

e) Discuss the importance of numbering and tagging the treatment

facility valves in accordance with the valve index.

f) List the references in the O&M library that supplement discussions

of:

1) Operation

2) Laboratory and other process control techniques

3) Operational problems and troubleshooting

4) Maintenance

<BSection 371.224 Chapter IV - Description, Operation and Control of Sludge

Handling Facilities>>

a) Include a layout illustration of the sludge handling facilities

which clearly shows the following:

1) Location of all buildings and other structures;

2) Location of all equipment, units, and processes;

3) Location of all major bypasses and alternate flow paths.

b) Trace the sludge flow through the sludge handling facilities and

describe the operation of each unit in detail. The following

information must be provided for each unit:

1) Purpose

2) Equipment

A) Manufacturer

B) Model number

C) Number of units

D) Description of equipment

3) Unit illustration - individual unit drawings, diagrams, etc.,

which clearly illustrate the following:

A) Piping layout

B) Numbered valves, stop gates, slide gates, etc.

C) Unit bypasses and alternate flow paths

4) Relationship to other units

5) Operation

A) Initial start-up

B) Normal operation

C) Alternate modes of operation

D) Bypassing, shut-down and drainage

E) Emergency operation

6) Controls

A) Flow controls

B) Electrical controls

C) Laboratory and other process control techniques

7) Operational problems

A) Unit problems

B) Mechanical problems

C) Troubleshooting guide

8) Routine maintenance considerations

A) Schedule the inspection, cleaning, lubrication,

adjustment, calibration, painting, and any other routine

maintenance activities recommended by the equipment

manufacturer. Maintenance tasks must be scheduled on a

daily, weekly, monthly, quarterly, semi-annual, and

annual basis. If appropriate, use "hours of operation"

to schedule preventive maintenance for equipment.

B) List materials, including paints and lubricants, needed

to maintain each unit.

c) Include a valve index with the following information:

1) Number all valves as shown in the unit illustrations required

in subparagraph (b)(3) above.

2) Identify the size and type of all valves.

3) Indicate the normal operational setting, i.e., open, closed,

etc. for each structure listed.

d) Discuss the importance of numbering and tagging the facility

valves in accordance with the valve index.

e) Outline a comprehensive plan for sludge handling and disposal for

this facility. The plan must consider seasonal variations, wet

and dry weather conditions, weekend operation, and any other

conditions that may affect sludge handling and disposal.

f) List the references in the O&M library that supplement discussions

of:

1) Operation

2) Laboratory and other process control techniques

3) Operational problems

4) Maintenance

a) List all of the positions and respective job titles of staff

necessary to assure the proper operation and maintenance of the

facility such as:

1) Supervisory/Managerial

2) Administrative

3) Operational

4) Maintenance

b) Provide an organizational chart of personnel who will be

responsible for the operation and maintenance of the facility.

c) List all qualifications necessary for each position. Use the

following categories of qualifications:

1) Certification

2) Education

A) Level

B) Type

C) Special training required

3) Wastewater experience

A) Time

B) Experience operating specific units, processes, and

types of wastewater treatment facilities

4) Non-wastewater experience

A) Time

B) Type

5) Specific skills required

6) Other necessary qualifications

d) Discuss the operator certification requirements for this

facility: Reference the material maintained in the O&M library

for additional information concerning certification procedures.

e) Outline a staffing plan for this facility which includes the

following information:

1) State the number of shifts to be manned per day and the

number of personnel per shift for normal, weekend, and

holiday operations.

2) Discuss staffing during personnel absences due to sickness,

vacation, off-site training, etc.

3) Discuss any anticipated seasonal staffing variations.

f) List and discuss the sources of training which are available to

the operators.

g) State who will be responsible for timekeeping and personnel record

keeping. Discuss the types of personnel records to be kept and

the importance of these records. The discussion must include but

is not limited to:

1) Employment application

2) Payroll information

3) Vacation and sick day records

4) Training received by an individual

5) Personnel evaluation records

6) Promotion or demotion records

7) Other personnel information or records

a) Discuss the laboratory in general, stressing the importance of

laboratory testing. Discuss the purposes of laboratory testing

which include:

1) Process control

2) Effluent monitoring

3) Historic data collection

b) Define composite and grab sampling.

c) List and define the process control tests required for this

facility. Cite specific pages and sections in the references

maintained in the O&M library for thorough procedures for each

test.

d) Include sample worksheets for these process control tests with

instructions for completing these sheets.

e) Interpret these process control test results and give the

operational application of each. Discuss the anticipated ranges

of results for each test.

f) List and define all tests required in the NPDES permit.

g) Cite specific pages and sections in the laboratory references

maintained in the O&M library for thorough procedures for each

test.

h) Include sample laboratory worksheets, which meet NPDES

requirements for record keeping, for all NPDES analyses and

instructions for completing them.

i) Locate all sampling points for NPDES and process control testing

and show these points on a drawing.

j) Outline a comprehensive sampling program for NPDES and process

control testing.

k) Outline a quality assurance program that ensures the accuracy of

the test results.

l) Discuss laboratory records including the following information:

1) Discuss what laboratory records are to be kept such as:

A) Discharge Monitoring Reports;

B) Laboratory worksheets and records of raw data;

C) Calibration records for flow metering and laboratory

equipment;

D) Quality assurance records;

E) Strip charts, flow charts, or any other records from

continuous monitoring equipment;

F) Effluent non-compliance and by-pass reports;

G) Records of major contributing industries which use the

treatment works;

H) Any other laboratory records necessary for this

facility.

2) Discuss how the records are to be kept.

3) State for how long the records must be kept.

4) Discuss trend charts and other similar visual operational

aids.

m) Schedule the periodic updating of the page numbers of approved lab

procedures which are referenced in the O&M Manual.

n) List the laboratory references maintained in the O&M library.

a) For thorough discussions of personnel, laboratory, and maintenance

records, cross reference the discussions to their respective

chapters.

b) Discuss the Process Operations/Daily Operating Log. Provide a

sample format with instructions for completing the log.

c) Discuss the Annual Report, including a sample form with

instructions for completing the report.

d) Discuss the Operating Costs Record. Discuss all of the categories

of operating costs for this facility.

e) Discuss records which should be kept when emergency conditions

arise such as:

1) Entry in Daily Operating Log;

2) Effluent non-compliance report;

3) Records of accelerated sampling programs, receiving stream

sampling, and other requirements.

a) Discuss the purpose and importance of the maintenance program.

b) Outline an equipment maintenance record system for this facility

which must include but is not limited to:

1) An equipment numbering system;

2) Equipment maintenance record forms and the equipment data to

be kept on these forms;

3) Instructions for completing and filing the equipment

maintenance record forms;

4) Procedures to follow for retrieving information stored in the

equipment maintenance record system.

c) Provide daily, weekly, monthly, quarterly, semi-annual, and annual

summaries of the routine maintenance activities for each unit of

the facility. These summaries may be prepared by reviewing and

reorganizing the information in 35 Ill. Adm. Code 371.223(c)(8)

and 371.224(b)(8) of the preparation requirements. Identify

materials, including paints and lubricants needed to maintain each

unit.

d) Outline a work order system and describe a work order log.

Include a sample work order form.

e) Outline a stockroom and inventory system. Provide a list of spare

parts to be maintained for each item of equipment at the facility.

Discuss procedures for ordering parts which meet the

municipality's purchasing ordinances.

f) Discuss costs and budgets for maintenance operations.

g) Discuss housekeeping activities.

h) Discuss piping color coding for the facility.

i) Discuss the use of special tools and equipment and the maintenance

skills required to use the tools.

j) Discuss tool room procedures and the use of tool boards.

k) Discuss applicable warranties for all guaranteed equipment.

l) Discuss contract maintenance jobs.

a) Analyze facility vulnerability to emergency situations including:

1) Equipment failures

2) Natural disasters

3) Strikes

4) Civil disorders

b) Discuss methods to reduce facility vulnerability to such

situations.

c) List any mutual aid agreements with other organizations.

d) Include a complete emergency equipment inventory and discuss

updating it on a routine basis.

e) Provide for preserving facility records, drawings, etc.

f) Provide a complete industrial waste inventory and monitoring

system and discuss updating it on a routine basis. The system

must include for each industry:

1) The name and location of the discharging industry;

2) A description of the industrial waste;

3) The names and telephone numbers of the industry's key

personnel for emergency contact.

g) Provide written coordinating instructions for local police and

fire departments.

h) Outline the responsibilities of facility personnel for various

emergency situations.

i) Designate an emergency response center.

j) Discuss sources of auxiliary personnel.

k) List emergency telephone numbers for hospital, fire station,

ambulance, chlorine supplier, etc., on a form.

l) Discuss plans for keeping the emergency operating and response

plan current.

a) Discuss management's safety responsibilities including legal

ramifications upon failure to provide a safe work environment.

b) Discuss any unusual safety considerations including any hazards

which are due to unique conditions at the project.

c) Discuss the hazards involved with sewer maintenance including the

following:

1) The use of gas testing equipment

2) The use of non-sparking tools

3) Work site protection and the use of barricades

4) The use of a safety line and safety harness

5) The use of ventilation equipment

6) The use of oxygen masks or similar gear

7) The use of communication equipment for prompt contact with

emergency medical services.

8) Other necessary precautions

d) Discuss electrical safety including:

1) Grounding of electric tools and ground fault interruption

2) Lock-out procedures on electrical equipment

3) Using rubber floor mats

4) Testing of circuits

5) Designating personnel to perform electrical repairs

6) Other electrical safety precautions

e) Discuss the mechanical equipment hazards and the use of equipment

guards.

f) Discuss explosion and fire hazards including:

1) Storage of flammable materials

2) Type and location of fire extinguishers

3) Hazards of digester gases

4) Use of flammable vapor detectors

5) Other explosion or fire hazards

g) Discuss bacterial infections and health hazards.

1) Discuss immunization programs.

2) Outline personal hygiene considerations.

h) Discuss chlorine hazards and the handling of chlorine cylinders.

i) Discuss oxygen deficiency and the hazards of noxious gases.

j) List common gases encountered near wastewater treatment systems

and discuss properties of each.

k) Discuss laboratory hazards and prevention techniques.

l) List the safety equipment to be kept at the facility.

m) Discuss the importance of conducting routine training sessions on

the use of the safety equipment.

n) Discuss the handling of process chemicals used at this facility.

o) List safety references maintained in the O&M library.

a) Give the name, address and telephone number of the electrical

power company. If possible, identify contact persons and

telephone numbers for routine and emergency contact.

b) For additional information on the electrical system, cross

reference this material to that in 35 Ill. Adm. Code 371.232.

c) Give the name and address of the telephone company.

d) Give the name, address and telephone number of the natural gas

supplier. If possible, identify contact persons and telephone

numbers for routine and emergency contact.

e) Give the exact location of the natural gas shut-off valve and

discuss its operation.

f) Discuss the use of natural gas as a supplement to digester gas, if

applicable and not previously discussed in Chapter IV (35 Ill.

Adm. Code 371.224).

g) Identify the owner of the water company which provides water to

this facility. If possible, identify contact persons and

telephone numbers for routine and emergency contact.

h) Give the exact location of the main water shut-off valve and

discuss its operation.

i) Give the name, address and telephone number of the fuel oil

supplier. If possible, identify contact persons and telephone

numbers for routine and emergency contact. State the size of the

storage tanks and provide a Spill Prevention Containment and

Control Plan (SPCC) if the storage tanks are above grade.

a) Discuss the characteristics of the primary electrical distribution

line.

b) Discuss the system's protective devices such as:

1) Fuses

2) Circuit breakers

3) Ground fault interruption

c) Describe all motor control centers and panels, including the

following information:

1) For each motor control center and panel, list the types of

controls present and process equipment involved.

2) Include schematic diagrams and simplified drawings for each

motor control center and panel.

d) Discuss the operation and maintenance of the electrical equipment.

e) Discuss the alternate power source(s) in detail and how to

implement the system(s) during loss of the primary power source.

a) Schematics

b) Valve Indexes

c) Copies of all forms needed to operate the facility efficiently

d) Process chemicals used at the facility and the names and addresses

of the suppliers

e) Design criteria for the facility in tabular form

f) Equipment supplier's information and a list of the sources for

service and parts

g) The municipality's sewer use ordinance

h) At a minimum, the references specified in 35 Ill. Adm. Code

371.240(e) shall be acquired or included in the O&M library. A

complete list of the O&M library references must be included in

the appendices to the O&M Manual. Indicate which references

should be periodically replaced or updated.

SUBPART H: OTHER ITEMS AVAILABLE

AT MUNICIPAL WASTEWATER TREATMENT FACILITIES

<BSection 371.240 Other Items Available At Municipal Wastewater Treatment

Facilities>>

In addition to the O&M Manual, the following items must be available at the

facility:

a) Warranties for all equipment

b) Construction photos, if applicable

c) Approved shop drawings

d) As-built drawings

e) A complete O&M library which must include, but is not limited to,

the following references:

1) American Society for Testing and Materials. Annual Book of

Standards "Part 31: Water," latest edition.

APHA, AWWA, and WPCF. Standard Methods for the Examination

of Water and Wastewater latest edition.

USEPA. Methods for Chemical Analysis of Water and Waste,

latest edition.

2) Current Agency rules and regulations for operator

certification.

3) Illinois Pollution Control Board. 35 Ill. Adm. Code Subtitle

C, Chapter I (previously uncodified as Chapter 3: Water

Pollution), IEPA, Springfield, Illinois.

4) Manufacturers' manuals for all equipment including motor

control centers and electrical panels.

5) The Chlorine Institute, Inc. Chlorine Manual, latest

edition, New York.

USEPA. Handbook for Analytical Quality Control in Water and

Wasterwater Laboratories, latest edition.

7) Water Pollution Control Federation. Safety in Wastewater

Works, Manual of Practice No.1, Washington,D.C.

8) Water Pollution Control Federation. Operation of Wastewater

Treatment Plants, Manual of Practice No.11, Washington, D.C.

9) Water Pollution Control Federation. Paints and Protective

Coatings for Wastewater Treatment Facilities, Manual of

Practice No.17, Washington,D.C.

SUBPART I: REQUIREMENTS FOR PREPARING OPERATION AND

MAINTENANCE MANUALS FOR MUNICIPAL WASTEWATER

PUMPING STATIONS AND COLLECTION SYSTEMS

<BSection 371.260 General Requirements for Preparing Operation and

Maintenance Manuals for Municipal Wastewater Pumping Stations and

Collection Systems>>

a) A minimum of four copies of the O&M Manual must be prepared for

each Step 3 construction grant project. The following format

shall be used:

1) The text of the O&M Manual must be placed in a bound volume.

A notebook binder with a minimum of three rings is preferred.

2) Individual chapters must be clearly identified by a tab

system. Chapters which discuss units or processes

individually must use a tab to locate the discussion for each

unit or process.

3) All drawings, diagrams, figures, worksheets, tables,

illustrations, schematics, etc., must be legible, easily

understandable, and must not exceed 11 inches by 17 inches in

size.

b) O&M Manuals prepared for municipal wastewater pumping stations and

collection systems must address each of the following items within

35 Ill. Adm. Code 371.261 through 371.271 which are applicable to

the project.

a) Discuss how to use and update the O&M Manual and the O&M library.

b) List and discuss operator responsibilities and the importance of

items such as:

1) Knowing proper operational procedures;

2) Keeping accurate records;

3) Managing operating funds properly;

4) Keeping supervisors informed;

5) Keeping informed of current operation and maintenance

practices;

6) Other areas of operational importance.

c) List and discuss managerial responsibilities and the importance of

items such as:

1) Maintaining efficient facility operation and maintenance;

2) Maintaining adequate records;

3) Establishing staff requirements, preparing job descriptions

and assigning personnel;

4) Providing good working conditions;

5) Implementing an ongoing operator training program;

6) Providing incentives for employees;

7) Maintaining good public relations;

8) Preparing budgets and reports;

9) Planning for future facility needs;

10) Developing standard operating procedures;

11) Other areas of managerial or supervisory importance.

d) Briefly describe the pumping station type and capacity.

e) Describe the chlorination facilities.

f) Describe the collection system type and size.

g) Discuss the collection system's appurtenances and special

structures such as:

1) Manholes

2) Check valves and relief overflows

3) Siphons

4) Flap gates

5) Metering stations

6) Air relief valves

7) Any other appurtenances or special structures

a) Include legible copies of the construction permit and operating

permit, or of the joint construction and operating permit.

b) State the design average flow, design maximum flow, and the design

population served.

c) Include the telephone number of the Agency regional office.

d) Include the telephone number of the Agency Compliance Assurance

Section: (217)782-9720.

e) Include the telephone number for the reporting of spills of oil

and other hazardous materials to the Agency Emergency Action

Center: (217)782-3637.

<BSection 371.263 Chapter III - Description, Operation and Control of

Pumping Stations and Collection Systems>>

a) Include a layout illustration that clearly shows the following:

1) The layout of the collection system;

2) The locations of the collection system appurtenances with all

manholes numbered;

3) The locations of all pumping stations, force mains, and air

relief valves;

4) The locations of standby generators or pumping equipment;

5) The locations of any bypasses or alternate flow paths.

b) Trace the wastewater flow through the pumping stations and

collection system and describe the operation of each unit or

appurtenance in detail. The following information for each unit

must be provided:

1) Purpose

2) Equipment

A) Manufacturer

B) Model number

C) Number of units

D) Description of equipment

3) Unit illustration - individual unit drawings, diagrams, etc.,

which clearly illustrate the following:

A) Piping layout

B) Numbered valves, check valves, flap gates, etc.

C) Pumping equipment

D) Any bypasses and alternate flow paths

4) Relationship to other units

5) Operation

A) Initial start-up

B) Normal operation

C) Alternate modes of operation

D) Bypassing, shut-down, and drainage

E) Emergency operation

6) Controls

A) Flow controls

B) Electrical controls

C) Laboratory and other process control techniques, if

applicable

7) Operational problems

A) Unit problems

B) Mechanical problems

C) Troubleshooting guides

8) Routine maintenance considerations

A) Schedule for inspection, cleaning, lubrication,

adjustment, calibration, painting, and any other routine

maintenance activities. Maintenance tasks must be

scheduled on a daily, weekly, monthly, quarterly,

semi-annual, and annual basis. If appropriate, use

"hours of operation" to schedule preventive maintenance

for equipment.

B) List the materials, including paints and lubricants,

needed to maintain each unit.

c) Provide illustrations of manholes, drop manholes, and house

connections typical for this project.

d) Include a valve index with the following information:

1) Number all valves as shown in the unit illustrations required

in subparagraph (b)(3) above.

2) Identify the size and type of all valves.

3) Indicate the normal operational setting, i.e., open, closed,

etc. for each valve listed.

e) Discuss the importance of numbering and tagging the valves in

accordance with the valve index.

f) List the references in the O&M library that supplement discussions

of:

1) Operation

2) Maintenance

3) Operational problems and troubleshooting

4) Laboratory and other process control techniques

a) List all of the positions and respective job titles of staff

necessary to assure the proper operation and maintenance of the

pumping stations and collection system, such as:

1) Supervisory/Managerial

2) Administrative

3) Operational

4) Maintenance

b) Provide an organizational chart of personnel who will be

responsible for the operation and maintenance of the pumping

stations and collection system.

c) List all qualifications necessary for each position. Use the

following categories of qualifications: .

1) Education

A) Level

B) Type

C) Special training required

2) Pumping station and collection system experience

A) Time

B) Type

3) Non-related experience

A) Time

B) Type

4) Specific skills required

5) Other necessary qualifications

d) Outline a staffing plan for this pumping station and collection

system which includes the following information:

1) State the number of shifts to be manned per day and the

number of personnel per shift for normal, weekend, and

holiday operations.

2) Discuss staffing during personnel absences due to sickness,

vacation, off-site training, etc.

3) Discuss any anticipated seasonal staffing variations.

e) List and discuss the sources of training which are available to

the operators.

f) State who will be responsible for timekeeping and personnel record

keeping. Discuss the types of personnel records to be kept and

the importance of these records. The discussion must include but

is not limited to:

1) Employment applications

2) Payroll information

3) Vacation and sick day records

4) Training received by an individual

5) Personnel evaluation records

6) Promotion or demotion records

7) Other personnel information or records

a) For thorough discussions of personnel and maintenance records,

cross reference the discussions to their respective chapters.

b) Discuss the Process Operations/Daily Operating Log. Provide a

sample format with instructions for completing the log.

c) Discuss the Annual Report, including a sample form with

instructions for completing the report.

d) Discuss the Operating Costs Record. Discuss all of the categories

of operating costs for this facility.

e) Discuss records which should be kept when emergency conditions

arise such as:

1) Entry in Daily Operating Log

2) Other emergency records

a) Discuss the purpose and importance of the maintenance program.

b) Outline an equipment maintenance record system for the pumping

stations and collection system which must include but is not

limited to:

1) An equipment numbering system;

2) A manhole numbering system;

3) Equipment maintenance record forms and the equipment data to

be kept on these forms;

4) Instructions for completing and filing the equipment

maintenance record forms;

5) Procedures to follow for retrieving information stored in the

equipment maintenance record system.

c) Provide daily, weekly, monthly, quarterly, semi-annual, and annual

summaries of the routine maintenance activities for each unit of

the pumping station and collection system. These summaries may be

prepared by reviewing and reorganizing the information in 35 Ill.

Adm. Code 371.263(b)(8) of the preparation requirements. Identify

materials, including paints and lubricants, needed to maintain

each unit.

d) Outline a work order system and describe a work order log. Include

a sample work order form.

e) Outline a stockroom and inventory system. Provide a list of spare

parts to be maintained for each item of equipment. Discuss

procedures for ordering parts which meet the municipality's

purchasing ordinances.

f) Discuss costs and budgets for maintenance operations.

g) Discuss housekeeping activities.

h) Discuss piping color coding.

i) Discuss the use of special tools and equipment and the maintenance

skills required to use the tools.

j) Discuss tool room procedures and the use of tool boards.

k) Discuss applicable warranties for all guaranteed equipment.

l) Discuss contract maintenance jobs.

a) Analyze the pumping station's and collection system's

vulnerability to emergency situations including:

1) Equipment failures

2) Natural disasters

3) Strikes

4) Civil disorders

b) Discuss methods to reduce vulnerability to such situations.

c) List any mutual aid agreements with other organizations.

d) Include a complete emergency equipment inventory and discuss

updating it on a routine basis.

e) Provide for preserving all records, drawings, etc.

f) Provide a complete industrial waste inventory and monitoring

system and discuss updating it on a routine basis. The system

must include for each industry:

1) The name and location of the discharging industry;

2) A description of the industrial waste;

3) The names and telephone numbers of the industry's key

personnel for emergency contact.

g) Provide written coordinating instructions for local police and

fire departments.

h) Outline the responsibilities of personnel for various emergency

situations.

i) Designate an emergency response center.

j) Discuss sources of auxiliary personnel.

k) List emergency telephone numbers for hospital, fire department,

police, ambulance, etc, on a form.

l) Discuss plans for keeping the emergency operating and response

plan current.

a) Discuss management's safety responsibilities including legal

ramifications upon failure to provide a safe work environment.

b) Discuss any unusual safety considerations including any hazards

which are due to unique conditions at the project.

c) Discuss the hazards involved with sewer maintenance including the

following:

1) The use of gas testing equipment

2) The use of non-sparking tools

3) Work site protection and the use of barricades

4) The use of a safety line and safety harness

5) The use of ventilation equipment

6) The use of oxygen masks or similar gear

7) The use of communication equipment for prompt contact with

emergency medical services

8) Other necessary precautions

d) Discuss electrical safety including:

1) Grounding of electric tools and ground fault interruption

2) Lock-out procedures on electrical equipment

3) Using rubber floor mats

4) Testing of circuits

5) Designating personnel to perform electrical repairs

6) Other electrical safety precautions

e) Discuss the mechanical equipment hazards and the use of equipment

guards.

f) Discuss explosion and fire hazards including:

1) Storage of flammable materials

2) Type and location of fire extinguishers

3) Hazards of explosive gases

4) Use of flammable vapor detectors

5) Other explosion or fire hazards

g) Discuss bacterial infections and health hazards.

1) Discuss immunization programs.

2) Outline personal hygiene considerations.

h) Discuss chlorine hazards and the handling of chlorine cylinders.

i) Discuss oxygen deficiency and the hazards of noxious gases.

j) List common gases encountered near wastewater pumping stations and

collection systems and discuss properties of each.

k) List the safety equipment to be kept at the facility.

l) Discuss the importance of conducting routine training sessions on

the use of the safety equipment.

m) List safety references maintained in the O&M library.

a) Give the name, address and telephone number of the electrical

power company. If possible, identify contact persons and

telephone numbers for routine and emergency contact.

b) For additional information on the electrical system, cross

reference this material to that in 35 Ill. Adm.Code 371.270.

c) Give the name and address of the telephone company.

d) Give the name, address and telephone number of the natural gas

supplier. If possible, identify contact persons and telephone

numbers for routine and emergency contact.

e) Give the exact location of the natural gas shut-off valve and

discuss its operation.

f) Identify the owner of the water company which provides water to

this facility. If possible, identify contact persons and

telephone numbers for routine and emergency contact.

g) Give the exact location of the main water shut-off valve and

discuss its operation.

h) Give the name, address and telephone number of the fuel oil

supplier. If possible, identify contact persons and telephone

numbers for routine and emergency contact. State the size of the

storage tanks and provide a Spill Prevention Containment and

Control Plan (SPCC) if the storage tanks are above grade.

a) Discuss the characteristics of the primary electrical distribution

line.

b) Discuss the system's protective devices such as:

1) Fuses

2) Circuit breakers

3) Ground fault interruption

c) Describe all motor control centers and panels, including the

following information:

1) For each motor control center and panel, list the types of

controls present and process equipment involved.

2) Include schematic diagrams and simplified drawings for each

motor control center and panel.

d) Discuss the operation and maintenance of the electrical equipment.

e) Discuss the alternate power source(s) in detail and how to

implement the system(s) during loss of the primary power source.

a) Schematics

b) Valve Indexes

c) Copies of all forms needed to operate the pumping stations and

collection system efficiently

d) Chemicals used in the system and the names and addresses of the

suppliers

e) Design criteria for the project in tabular form

f) Equipment supplier's information and a list of the sources for

service and parts

g) The municipality's sewer use ordinance

h) At a minimum, the references specified in 35 Ill. Adm. Code

371.280(e) shall be acquired or included in the O&M library. A

complete list of the O&M library references must be included in

the appendices to the O&M Manual. Indicate which references

should be periodically replaced or updated.

SUBPART J: OTHER ITEMS AVAILABLE AT MUNICIPAL

WASTEWATER PUMPING STATIONS AND COLLECTION SYSTEMS

<BSection 371.280 Other Items Available at Municipal Wastewater Pumping

Stations and Collection Systems>>

In addition to the O&M Manual, the following items must be available at the

facility:

a) Warranties for all equipment

b) Construction photos, if applicable

c) Approved shop drawings

d) As-built drawings

e) A complete O&M library which must include, but is not limited to,

the following references:

1) Illinois Pollution Control Board. 35 Ill. Adm. Code Subtitle

C, Chapter 1 (previously uncodified as Chapter 3: Water

Pollution), IEPA, Springfield, Illinois.

2) Manufacturers' manuals for all equipment including motor

control centers and electrical panels.

3) Water Pollution Control Federation. Safety in Wastewater

Works, Manual of Practice No.1, Washington, D.C.

4) Water Pollution Control Federation, Sewer Maintenance, Manual

of Practice No.7, Washington,D.C.

5) Water Pollution Control Federation. Paints and Protective

Coating for Wastewater Treatment Facilities; Manual of

Practice No. 17, Washington, D.C.

SUBPART K: SUBMISSION OF OPERATION AND MAINTENANCE

MANUALS

a) A draft O&M Manual must be submitted to the Agency for review.

The draft should be as complete as possible considering available

information. Outlines of O&M Manuals will not be approved as

draft manuals.

b) Draft manuals must substantially address:

1) The requirements of 35 Ill. Adm. Code 371.220 through 371.240

for O&M Manuals prepared for municipal wastewater treatment

facilities;

2) The requirements of 35 Ill. Adm. Code 371.260 through 371.280

for O&M Manuals prepared for municipal wastewater pumping

stations and collection systems.

c) When the final O&M Manual is submitted for review, it must be

accompanied by the review checklist which is provided by the

Agency. This checklist shall be completed and signed by the Chief

Operator or a staff person of similar position and training.

d) In a cover letter submitted with the final O&M Manual, the grantee

must list the items from the checklist considered not applicable

to the project.

e) Final O&M Manuals must substantially address, with no significant

omissions:

1) The requirements of 35 Ill. Adm. Code 371.220 through 371.240

for O&M Manuals prepared for municipal wastewater treatment

facilities;

2) The requirements of 35 Ill. Adm. Code 371.260 through 371.280

for O&M Manuals prepared for municipal wastewater pumping

stations and collection systems.

f) If the Agency fails to approve the final O&M Manual, both copies

shall be returned to the grantee for revisions and corrections.

g) If the Agency approves the final O&M Manual, one copy will be

returned to the grantee and one copy will be retained by the

Agency.

The following table is provided to aid in referencing old Agency section

numbers to new section numbers pursuant to codification.

Old Section Numbers

35 Ill. Adm. Code

Part 371

101

371.101

102

371.102

103

371.103

201

371.120

202

371.140

202(a)

371.160

202(b)

371.161

202(c)

371.162

202(d)

371.163

202(e)

371.164

202(f)

371.165

202(g)

371.166

202(h)

371.167

Old Section Numbers

35 Ill. Adm. Code

Part 371

202(i)

371.168

202(j)

371.169

202(k)

371.170

203

371.180

301

371.200

302(a)(b)

371.220

Chapter I

371.221

Chapter II

371.222

Chapter III

371.223

Chapter IV

371.224

Chapter V

371.225

Chapter VI

371.226

Chapter VII

371.227

Chapter VIII

371.228

Chapter IX

371.229

Chapter X

371.230

Chapter XI

371.231

Chapter XII

371.232

Appendices

371.233

302(c)

371.240

303(a)(b)

371.260

Chapter I

371.261

Chapter II

371.262

Chapter III

371.263

Chapter IV

371.264

Chapter V

371.265

Chapter VI

371.266

Chapter VII

371.267

Chapter VIII

371.268

Chapter IX

371.269

Chapter X

371.270

Appendices

371.271

303(c)

371.280

304

371.300